Overview
Bundle payments per day or period and send them to your accounting.
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A payment report is a daily overview of payments on one calendar day. Numbering: PAYR/YYYY/DDDD (day of the year, four digits; e.g. PAYR/2026/0054).
Contents: known and unknown payments, the Mollie payout (where applicable) and unlinked bank transactions from your bank accounts. A payout from Mollie is called a settlement in accounting: the amount Mollie puts into your bank account for a series of payments.
Your bookkeeper works with these reports. You do not have to create or close them. See also How does it fit together?.
Draft and final
A report has a status:
| Status | Meaning |
|---|---|
| Draft | The report of the current day. Today's payments (internal transfers, cash, bank accounts and Mollie) are already linked to it and the report already goes to the accounting. Mollie payments appear as an advance: money Mollie still has to pay out. There is no Mollie settlement yet and the report is not printed automatically yet. |
| Final | The day is closed. Tillor has linked the Mollie settlement (where applicable), printed the report and sent the final version to the accounting. |
Today's draft report is created automatically: by the 09:00 run, or earlier as soon as you register the first manual payment or bank account payment of that day. You never have to make a draft final yourself; Tillor does that at the next daily run after the day is over.
You recognise a draft by the grey report number with a dotted underline and the Draft badge, in the list (column and filter Status), on the detail page and everywhere the report is linked. The PDF of a draft has (draft) in the title. The report number and the booking date in the accounting stay the same when the draft becomes final.
Mollie payments on the draft
Every paid Mollie payment that Mollie has not yet paid out goes straight onto the open draft report. In the accounting, the total appears as an advance on the supplier Mollie: this way you can see at any moment how much you still have coming from Mollie.
A SEPA direct debit that is still running counts in the same way, even when the collection only leaves for Mollie in a few days. The invoice is then already shown in Tillor as paid (pending), and so it is in the accounting. If the collection fails or is cancelled, the payment disappears from the draft again.
When the draft becomes final, Tillor compares the report with the Mollie settlement:
- Payments that are in the settlement stay on the report. The advance is replaced by the real payout, with the bank fees.
- Payments that are not in it (for example credit card with a later payout, or revenue after Mollie's cut-off) move on to the next draft report and stay there as an advance.
- If a payment from the settlement was already on a later draft, Tillor moves it back to the settlement's report.
Only recent payments are eligible: paid in the last month and still without a settlement at Mollie.
Refunds count immediately. A refund that Mollie has not yet deducted from a payout appears as a negative line on the open draft. In the accounting these remain two separate advances on Mollie: one for the payments still to be received and one for the refunds still to be deducted; they are not netted against each other. This also applies when the original payment is already on an older, final report: Mollie then deducts the amount from a later payout. As soon as a settlement offsets the refund, it appears on that settlement's report and disappears from the draft.
Draft in the accounting
A draft goes to the accounting as soon as it contains something the accounting books (a Mollie payment or an internal transfer). After that, Tillor only sends it again if the booking changes, each time under the same document number. Changes are bundled: the dispatch leaves about ten seconds after the last change and after a minute at the latest, so that, for example, assigning a payment to an invoice results in one dispatch. A draft with only cash payments or bank account payments is therefore not sent, and an extra cash payment does not cause a new dispatch.
Daily generation
Every working day at 09:00 (Monday to Saturday, Europe/Brussels time zone), Tillor processes all reports from 1 January up to yesterday that are still missing or still draft, from oldest to newest: drafts are made final, missing days are created straight away as a final report. For each report Tillor waits for the Admisol response (success or error) before the next report is processed and sent. After that, Tillor opens today's draft report. For each organisation with an active Mollie integration, a limited synchronisation follows: reports without a Mollie settlement from one calendar month before yesterday up to yesterday (see Mollie).
What is in a report?
| Source | When linked |
|---|---|
| Manual payments | Calendar day of the creation date (Brussels) |
| Bank account payments | Calendar day of the payment date (Brussels) |
| Mollie | Settlement for report day D (see Mollie) |
Bank account payments do appear on the Tillor report for that day, but are not included in the accounting export (only Mollie and internal transfers).
Yesterday without a Mollie settlement
Does yesterday's report still need to be made final (or created), and has Mollie no settlement yet for yesterday or today? Then Tillor waits until the next working day; the report stays draft in the meantime. Older days without a settlement do get a report (manual/bank accounts); Mollie is linked later during synchronisation.
Weekend
Saturday and Sunday revenue often only gets a Mollie settlement on Monday morning. That belongs to the Sunday report (D+1 rule), not to the Monday report. See examples on the Mollie page.
Examples
| Situation | What you see |
|---|---|
| Working day, settlement the next morning | The report for yesterday still gets Mollie (D+1 rule) |
| Internal transfer registered today | Appears straight away on today's draft report and goes to the accounting |
| Mollie payment received today | Appears straight away on the draft, in the accounting as an advance on Mollie |
| Mollie payment not in the report's settlement | Moves on to the next draft when the report is made final |
| Yesterday's report still draft, no settlement | Tillor waits until Mollie publishes (next working day 09:00); the report stays draft |
| Report existed without Mollie | The next 09:00 run adds the settlement and payments |
| Report already had a settlement id | The id stays; only extra payments can still be linked |
More date examples (weekend, double settlement): Mollie > Examples.
Opening and navigating a payment report
- Go to Administration > Payment Reports (green marker 1 in the screenshot).
- Open a report in the list.
- On the detail page, use the arrows in the action bar on the right to go to the previous or next report.
When you hover over an arrow you see extra context (report number, date and number of payments) of the report you are navigating to.
On the right of the detail page is the Event Log. There you can see when the report was created, when it was made final and whether it was sent to the accounting.
Problems?
See also
Terms
- Payment report: the daily overview of payments on one calendar day, with the number
PAYR/year/day. - Draft: the report of the current day. It can still change.
- Final: the day is closed and the report has been sent to the accounting.
- Advance: a Mollie payment that Mollie has not yet paid out.
- Settlement: Mollie's payout to you.