Share tasks
Share your tasks or a view as a read-only page or as a calendar subscription
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Do you want to show tasks to someone who does not work in Tillor, or see them in your own calendar? Then you create a share link. There are two kinds.
| Type | What it is |
|---|---|
| Shareable page | A read-only board showing what needs to be done. It follows the tasks, so changes in Tillor show up there |
| Calendar (ICS) | A calendar subscription for Google Calendar, Outlook or Apple Calendar, for example |
Create a link
- Click the share icon at the top right of the tasks page (tooltip Share this view). You will find the same icon on the dashboard card Tasks for you
- Under Link type, choose a Shareable page or Calendar (ICS)
- Under Contents, choose what you share: My assigned tasks or one of your views. If you open the window from a view, it is already selected
- If you like, narrow the contents with Filters: Status, Priority, Assigned to, Label, View, Linked to and Blocked. The filters are saved on the link and only narrow down what the source already shows
- Click Create link
Under Earlier links you will find all the links you have created for this source. For each link you can:
- Copy link
- For a calendar link, Add to calendar, which opens the subscription straight in your calendar app
- Invalidate (after confirmation). The link then stops working. Other links stay valid. An invalid link stays in the list, marked Invalid
A share link is private, but anyone who has the link can see the tasks, even without signing in. Only share it with people who are allowed to see them, and invalidate it as soon as it is no longer needed.
The shareable page
The page shows the tasks per group, with the name, status, priority, deadline, labels and the names of the assigned colleagues for each task. There are no buttons to change anything. With a large group you see [number] of [total] tasks.
By default only open tasks are shown, unless you set a status filter yourself or share a view. If there is nothing to do, you see Nothing to do right now.
The calendar
The calendar contains tasks with a deadline or a reminder. Tasks without a date are not included.
- Recurring reminders appear as a series, and you get a notification for each reminder
- Without a reminder, you get a notification an hour before the deadline
- Completed tasks stay visible for another two weeks, marked as completed, and then drop out
- For a view, the calendar follows the view, regardless of who the tasks are assigned to. If the person who created the link can no longer see the view, the link stops working
In Google Calendar you also need to turn on default notifications for a subscribed calendar, otherwise the notifications do not come through.
What happens next?
- The link works straight away and keeps working until you invalidate it. Anyone with the link can see the tasks, even without signing in.
- A shareable page follows the tasks: changes in Tillor show up there.
- A calendar subscription updates itself in your calendar app, and sends a notification an hour before the deadline or at each reminder.
- If you invalidate a link, only that link stops. Other links stay valid, and the invalid link stays in the list, marked Invalid.