Table, board and calendar
Choose how a view shows your tasks and how they are grouped and sorted
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You can look at the same tasks in three ways. At the top right, open Display to choose:
- Layout - Table, Board or Calendar. This choice only appears for saved views, not for All
- Group by - how tasks are divided into groups or columns
- Sort by and Order - Ascending or Descending
- Type - whether the view is a List or a Filtered view, see Views. This also only appears for saved views
- Completed - how long completed tasks stay visible
Changes remain a proposal until you save them, see Saving or discarding changes.
Hiding completed tasks
Under Completed in the Display menu you decide how long a completed task stays in the view:
| Choice | What you see |
|---|---|
| Show all | All completed tasks (default) |
| Hide | No completed tasks |
| Past day | Tasks completed in the last day |
| Past week | Tasks completed in the last week |
| Past month | Tasks completed in the last month |
It counts from the moment the task was set to Completed. A comment or a new name does not change that. If you reopen a task, it is back in the view straight away. If the view already has a status filter that excludes completed tasks, that filter still applies.
Grouping
| Grouping | Result |
|---|---|
| No grouping | All tasks in one list |
| Status | One group per status |
| Priority | One group per priority |
| Assigned to | One group per colleague |
| Label | One group per label |
| Customer | One group per customer |
| Deadline | Groups such as Overdue, Today, This week, Later and No deadline |
| Custom columns | Columns you make yourself, only for saved views |
A task with several assigned colleagues or labels appears in the group of each of them.
Sorting
You can sort by Manual, Deadline, Priority, Status, Name, Created or Updated. With Manual you decide the order yourself by dragging cards. With the other choices the field determines the order and dragging within a column has no effect, except with custom columns.
Table
The table shows one row per task. With grouping you get a block per group. Under Columns in the display menu you turn columns on or off: Task, Status, Priority, Deadline, Views, Assigned to, Linked and Label. The Linked column shows all items the task is attached to. The Task column is always visible.
With many tasks, Tillor first loads a part of them. Scroll down or click Load more for the rest.
Board
The board shows each group as a column, kanban style. At the top of a column, click New task to create a task there. It automatically gets the value of the column, such as the status or the assigned colleague.
Drag a task card to another column and the task takes over the value of that column:
- on a board by Status, the status changes
- on Priority, the priority changes
- on Assigned to, the assigned colleague changes
- on Label and Customer, the label or customer changes
- on Custom columns, the task moves to that column
On a board by Deadline you cannot drag cards to another column, because a deadline would have to be made up. Change the deadline in the task itself.
If a column has more tasks than are shown, you see [number] more at the bottom. A card that is blocked by other tasks or blocks them shows that too, for example Blocked by 1 task.
Custom columns
With Custom columns you make the columns yourself, such as To plan, Ordered and Done:
- In Display, under Group by, choose Custom columns (or choose this already when creating)
- On the right of the board, click New column and give the column a name
- In the menu of a column, choose Edit to rename it or Delete
- Drag columns by their title to change the order
New custom columns start empty. Every task in the view is then first in No column until you sort it. With a list you can hide those tasks with the tick box Show tasks without a column. With a filtered view they stay visible, otherwise you could never sort them.
If you switch from Custom columns to another grouping and save that, the custom columns of that view are deleted, together with the position of each task in them. This cannot be undone. Tillor shows a warning about this beforehand.
Assigning tasks to a list
On the board of a list, as long as there are tasks that are not in it yet, the Assign tasks button appears. It opens an extra column Not in this view with the tasks that match the filters of the view but are not in it yet. Search with Filter tasks... and drag a task to a column to add it to the view. Click the button again to close the column.
Calendar
The calendar shows a month grid with tasks on their deadline. The week starts on Monday and the days follow your organisation's time zone. Tasks without a deadline are not in the calendar.
- With the arrows you go to the previous or next month, with Today you jump back to the current month
- Per day you see at most three tasks. Click +[number] more to see the rest of the day
- Click a task to open its details
- Drag a task to another day to move the deadline. The time stays the same, only the day changes
- Completed tasks are struck through, appear below the open tasks of that day and cannot be dragged
Grouping has no effect in the calendar: all tasks are in the same grid.
What happens next?
- Your changes in Display are first a proposal on your screen. Only after Save view do they apply to everyone who sees the view.
- If you drag a card to another column, the task itself changes. On a board by Status the status changes, and colleagues see that straight away.
- Dragging a card in a calendar moves the deadline to that day. The time stays the same.