Set up rental periods
Decide which rent frequencies you can choose for an occupancy, such as monthly or yearly.
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For an occupancy you choose a Rent frequency. Which choices you see there is decided under SupportSettingsOccupation. Every period you add here becomes a choice in the list.
Add a period
Add a period
Open Occupation and click Add period. A block appears with the initial values: January, 12 months.
Fill in the period
Choose the Start month and enter a number from 1 to 12 under Duration (months). A period of 12 months that starts in January is a calendar year. A period of 1 month is a monthly rent. Under Label you can enter a name of your own, for example Yearly.
Choose how to round
The tick Round start dates to the next period is on by default. What it does is described under Round to the next period.
Save
Click Save settings. With Remove period you remove a period. With Cancel you reset the form to the saved list.
If you have not added any periods yet, it says No rent periods configured. In an occupancy's form you then cannot choose a rent frequency.
Where you see the periods
In an occupancy's form the list is under Rent frequency, with No frequency at the top. A period of 1 month is called Monthly there. A period of 12 months shows as Year (Jan - Dec), with the first and last month of your period. Other durations show as 6 months (Apr - Sep). If you entered a Label for a period, that label is shown instead of that text, in the list and in the Rent frequency column of the occupancies.
If you remove a period from the settings, occupancies already created with it keep their rent frequency.
Round to the next period
The tick decides the initial state of Round to next period boundary on the invoice line with which you extend an occupancy. On the invoice line you can still switch the tick on or off yourself.
- If the tick is on, the line ends at the next period boundary. If you start in the middle of a period, the first part is charged pro rata. After that the customer follows the same cycle as the other tenants.
- If the tick is off, the line lasts exactly one period from the start date.
See Create and edit invoices and Occupancies.
See also
Payment settings
Switch on the Others payment method, choose the default for reminders on bank transfers and set the sender address for notifications.
Access control settings
Decide whether vehicles with an expired number plate may still leave outside opening hours and how many days that grace period lasts.